Scientific Assembly
Call for Abstracts

The New York American College of Emergency Physicians is now accepting abstracts for review for oral and poster presentation at the 2026 Scientific Assembly, July 7-9, at the Sagamore Resort on Lake George in Bolton Landing, New York.

 

Submission Deadline: March 31, 2026

The Research Forum, including both oral and poster presentations, will be held Tuesday, July 7 at 1:30 pm. This forum is designed to feature and foster resident and faculty research. Topics may address the broad range of emergency medicine practice and educational development.

 

Abstract Submission Guidelines

Submission Deadline: March 31, 2026

Author Responsibilities:

  • NYACEP accepts submissions of previously presented abstracts at other national conferences, however, the submission should not be previously published as a manuscript in a copyrighted journal. 
  • The accuracy of the submitted abstract is the responsibility of the author(s). Errors made on submitted abstracts may not be able to be corrected prior to publication. 
  • Author(s) must identify in their application whether they wish to have their abstract published.
  • A commitment by the author(s) to present if accepted and to respond to notification of acceptance in a timely manner. Expenses associated with the submission and presentation of an abstract are the responsibility of the author/presenter. 
  • The content of the presentation and reference materials remain the responsibility of the author(s). 
  • Presentations must be free of commercial bias for or against any product. If the presentation involves commercial products, it must be objective and rely on scientific methods. Generic names should be used whenever possible. The intent is to avoid abstracts submitted for promotional purposes. 
  • All conflicts of interest for all authors must be disclosed as part of the presentation. 
  • Research has been approved by and complies with the author’s institutional review board (IRB) for human and animal experimentation where appropriate. 

Preparing Your Abstract:

All abstracts should follow the guidelines below:

General Format

  • Case Reports/Series are not accepted. Submitted research projects must be original research and must include the statistical analysis of data.
  • The length of the abstract body may not exceed 3500 characters, not including spaces. You will not be able to enter abstracts longer than this limit. 
  • Abstracts must include the following sections: 
    • Title – the title of your abstract should include significant words that reflect the content of the research. Avoid the use of abbreviations in your title. 
    • Objectives – information regarding the objectives/goals or why the study was performed.
    • Methods – information about the key methods utilized in the study (design, setting, participants). 
    • Results/Findings – summary of the results observed. 
    • Conclusion – a statement of the author’s conclusion supported by the stated results. 
    • Note: No Tables, graphs or figures may be included. There will be no mechanism available to upload these. They can be included in your poster or slides if accepted. 

Additional Formatting Instructions for Publication
Every effort will be made to publish the abstract exactly as submitted. Although abstracts will be typeset for distribution, they will not be edited or corrected except as needed to conform to publication style. 

Please ensure that your submission adheres to the following guidelines: 

  • Titles should be indicative of the content of the abstract. The title should be brief and must be entered in title case (first letter of each word capitalized). 
  • Abbreviations may not be used in the title. If abbreviations are used in the text of abstracts, spell out the term in full for the first mention and follow with the abbreviation in parentheses. 
  • Do not include name(s) of author(s) or names(s) of institution(s) in the body or title of the abstract text. 
  • Avoid use of the first person in descriptions of the authors’ previous work. 
  • Compounds should be mentioned with the generic name in lower case. Commercial names are admitted in the text, with an (®) in brackets following the generic name.

Submitting Your Abstract:

Submission Details

  • Please complete your submission using the online submission form below.
  • Check your abstract carefully for errors before submitting. 
  • You will not be able to edit your submission after you click submit
  • Authors are strongly encouraged to save an electronic or printed copy of their abstract for their records before submitting. 

Decision Notification

  • Email notifications will be sent to the primary author/applicant listed on the submission. We cannot accommodate notifications by telephone.
  • If accepted, abstracts must be presented at the annual meeting. Author(s) must decide who will present the abstract. Only one presenter is allowed. 
  • The presenting author must register for the meeting, prepare and present during their assigned session time. Failure to do so, without adequate notification and justification, may prevent the authors from submitting abstracts to future meetings. 

 

About the Process: There will be a blind review of all abstracts. Notification letters will be sent April 21, 2026.
We regret we cannot give notification information by telephone.

Submission Deadline: March 31, 2026

Presenting Your Abstract:

Accepted abstracts will be assigned to the following: 

  • Oral Plenary Session (1)
    • The highest-ranking abstracts (four) are selected for oral presentation in one Plenary Session. Presenters have up to 10 minutes to present their work. The sessions are moderated and time is reserved for audience questions. 
  • Poster Presentations (24)
    • Poster presentations will be assigned to a moderated session in the poster hall. Each poster presenter will have 5 minutes to present their abstract followed by 3 minutes of Q&A. The following are general presentation preparation instructions. 
    • 8 slides maximum (not including title or references slide). 
    • You may incorporate video clips and animations in your slides, though we cannot guarantee that audio will be supported.
  • Award Presentations (1 Plenary, 4 Poster)
    • Awards are given to the highest ranked oral plenary presentation and the highest ranked poster presentation from each room (generally four rooms). They will be presented at the conclusion of the research portion of the scientific assembly. 
    • Resident driven plenary presentations and award winning posters will be invited to give presentations of their research at the annual New York Resident Research forum in November. 
  • Example presentation: 
    • Title slide with authors and disclosures 
    • Background 
    • Objectives/Hypothesis 
    • Methods 
    • Results 
    • Conclusion 
  • Extensive background reviews take away from the time you have to present your work, and most attendees will be broadly familiar with your topic. As such, limit your background or introduction to 1 slide and focus on the results of your study. 

Abstract Submission Form

"*" indicates required fields

Complete the following form for each abstract submitted after all authors have completed an online disclosure form.

Completing/Updating Online Disclosure Form:

For existing users, log into your ACEP account at https://acep.accreditor.com/ - Select ACEP SSO - Click ‘Sign In’ *This will take you to the ACEP account page - Enter ACEP account username and password to sign in

For new account creation, if you do not have a current ACEP account, go to https://acep.accreditor.com/ - Select ACEP SSO - Click ‘Sign In’ *This will take you to the ACEP account page - Scroll down and click ‘Create Account’ and enter account details - You will then be able to log in using the link above with the username and password you created.

Authors*
First Name
Last Name
Credentials
Affiliation
Email Address
 

Contact Information

Name*
Address
This research is resident driven*
Preferred Format*
Are you interested in having your research published if accepted for presentation?*