Exhibit Days: Tuesday, July 8 – Wednesday July 9, 2025
The Sagamore Resort
110 Sagamore Road, Bolton Landing, NY 12814
Schedule
Tuesday, July 8: 2:30-6:30 pm
Wednesday, July 9: 7:30-11:00 am
Set-Up July 8: Noon-2:15 pm
Tear-Down July 9: 11 am-Noon
(Tentative times – may vary slightly once the program schedule is finalized)
Recognized as one of New York State’s leading emergency medicine educational events, New York ACEP’s Scientific Assembly offers industry leaders an opportunity to meet directly with your market. Exhibit your product, promote your job opportunity, demonstrate your technology July 8-9, 2025, at the Sagamore Resort on Lake George.
Exclusive Premier & WebApp Supporter
Secure the ultimate support level.
Fee: $7,500
Value Supporter
Your commitment will be noticed.
Fee: $3,000
Premium Exhibit Table
Four premium exhibit spaces will be available in the foyer outside the exhibit hall. These are available on a first-come, first-served basis. Cost: $2,000 per space (by May 1); $2,250 (after May 1).
Exhibit Table
Exhibit includes registration for two company representatives; an opportunity to audit educational courses; breaks, opening reception and Wednesday breakfast in the exhibit hall; list of attendees and their hospital affiliation; company listing and description of products & services in the Assembly WebApp; and exclusive exhibit times separate from the educational sessions providing quality time for registrants and exhibitors to meet.
Cost: $1,500 (by May 1); $1,750 (after May 1).
Add a Tray
Drive traffic directly to your exhibit with the purchase of a hors d’oeurve tray during Tuesday’s opening reception. Participating exhibitors will be identified with a helium balloon display.
Hors d’oeuvre tray: $250 per tray
Enhance your company’s visibility by participating in one of these exclusive options (participation includes special recognition signage at the Assembly and acknowledgement in the Empire State EPIC).
Annual Meeting Luncheon
$3,000
Registrant Snack
$1,000
Opening Reception
$3,000
Tuesday Break (Exhibit Hall)
$500
Research Forum
$2,000
Wednesday Break (Exhibit Hall)
$500
Opening Day Registrant Gift
$2,000
Thursday Break
$300
Wednesday Breakfast
$1,800
Board Lunch
$500
Thursday Breakfast
$1,200
Board Breakfast
$500
Full payment must accompany application and contract to exhibit in order to confirm space assignment. No application will be processed without full payment. No refund will be made on space that is not utilized during exhibit hours. Cancellations must be requested in writing by June 1. All cancellations are subject to a $150 processing fee. Refunds will not be made after June 1, 2025.
Applications for exhibit space are subject to review by New York ACEP to determine suitability for the assembly and to ensure conformity with assembly standards.
New York ACEP will assign exhibit space based on the order in which the applications are received. Supporters will receive priority in the assignment of prime exhibit space. Every effort will be made to make assignments as specified on the application. Space will not be assigned without a signed application and contract to exhibit and payment. New York ACEP reserves the right to restructure exhibit space should the need arise.
Exhibit space consists of an 8-foot draped table. Exhibits will be located in close proximity to educational sessions. Electrical service can be contracted directly through the Sagamore. An order form will be provided in the exhibit confirmation.
Name badges will be prepared for up to two company representatives. An additional representative is $100 (excluding supporters) and requires advance registration (not to exceed a total of three representatives).
Click to Download Rules and Regulations
Federal Tax ID# 31-0923041
For more information or to discuss a specific sponsorship opportunity you do not see here, e-mail nyacep@nyacep.org
2023 Exclusive Premier & WebApp Supporter
Envision Physician Services
2023 Thursday Breakfast Supporter
Integris Group
2023 Value Supporters
Central Maine Healthcare
Progressive Emergency Physicians
Rochester Regional Health