Scientific
Exhibitors and
Supporters
Event Details
Exhibit Days: Tuesday, July 8 – Wednesday July 9, 2025
The Sagamore Resort
110 Sagamore Road, Bolton Landing, NY 12814
Schedule
Tuesday, July 8: 2:30-6:30 pm
Wednesday, July 9: 7:30-11:00 am
Set-Up July 8: Noon-2:15 pm
Tear-Down July 9: 11 am-Noon
(Tentative times – may vary slightly once the program schedule is finalized)
An Exceptional
Opportunity
Recognized as one of New York State’s leading emergency medicine educational events, New York ACEP’s Scientific Assembly offers industry leaders an opportunity to meet directly with your market. Exhibit your product, promote your job opportunity, demonstrate your technology July 8-9, 2025, at the Sagamore Resort on Lake George.
Exhibit Options
Exclusive Premier & WebApp Supporter
Secure the ultimate support level.
- Choice of exhibit space (one table)
- Registration for up to four (4) representatives
- 8.5 × 11 registration handout (company provided)
- Half-page color ad in Empire State EPIC
- List of attendees and their hospital affiliation (provided in Assembly WebApp)
- Opportunity to audit Assembly educational courses
- Company listing and an unlimited description in the Assembly WebApp
- Exclusive exhibit times separate from educational sessions
- Acknowledgement on website
- Special recognition signage
Fee: $7,500
Value Supporter
Your commitment will be noticed.
- Exhibit space (one table)
- Registration for up to three (3) representatives
- Quarter-page color ad in Empire State EPIC
- List of attendees and their hospital affiliation (provided in Assembly WebApp)
- Opportunity to audit Assembly educational courses
- Company listing and an unlimited description in the Assembly WebApp
- Exclusive exhibit times separate from the educational sessions
- Acknowledgement on website
- Special recognition signage
Fee: $3,000
Premium Exhibit Table
Four premium exhibit spaces will be available in the foyer outside the exhibit hall. These are available on a first-come, first-served basis. Cost: $2,000 per space (by May 1); $2,250 (after May 1).
Exhibit Table
Exhibit includes registration for two company representatives; an opportunity to audit educational courses; breaks, opening reception and Wednesday breakfast in the exhibit hall; list of attendees and their hospital affiliation; company listing and description of products & services in the Assembly WebApp; and exclusive exhibit times separate from the educational sessions providing quality time for registrants and exhibitors to meet.
Cost: $1,500 (by May 1); $1,750 (after May 1).
Add a Tray
Drive traffic directly to your exhibit with the purchase of a hors d’oeurve tray during Tuesday’s opening reception. Participating exhibitors will be identified with a helium balloon display.
Hors d’oeuvre tray: $250 per tray
Exclusive Enhancements
Enhance your company’s visibility by participating in one of these exclusive options (participation includes special recognition signage at the Assembly and acknowledgement in the Empire State EPIC).
Annual Meeting Luncheon
$3,000
Registrant Snack
$1,000
Opening Reception
$3,000
Tuesday Break (Exhibit Hall)
$500
Research Forum
$2,000
Wednesday Break (Exhibit Hall)
$500
Opening Day Registrant Gift
$2,000
Thursday Break
$300
Wednesday Breakfast
$1,800
Board Lunch
$500
Thursday Breakfast
$1,200
Board Breakfast
$500
Application Process
Full payment must accompany application and contract to exhibit in order to confirm space assignment. No application will be processed without full payment. No refund will be made on space that is not utilized during exhibit hours. Cancellations must be requested in writing by June 1. All cancellations are subject to a $150 processing fee. Refunds will not be made after June 1, 2025.
Acceptance of Application
Applications for exhibit space are subject to review by New York ACEP to determine suitability for the assembly and to ensure conformity with assembly standards.
Assignment of Space
New York ACEP will assign exhibit space based on the order in which the applications are received. Supporters will receive priority in the assignment of prime exhibit space. Every effort will be made to make assignments as specified on the application. Space will not be assigned without a signed application and contract to exhibit and payment. New York ACEP reserves the right to restructure exhibit space should the need arise.
Specifications
Exhibit space consists of an 8-foot draped table. Exhibits will be located in close proximity to educational sessions. Electrical service can be contracted directly through the Sagamore. An order form will be provided in the exhibit confirmation.
Badges
Name badges will be prepared for up to two company representatives. An additional representative is $100 (excluding supporters) and requires advance registration (not to exceed a total of three representatives).
Rules and Regulations
Click to Download Rules and Regulations
- Name badges must be worn at all times during the Assembly
- Representatives must stand in front of table and not behind
- All items including signage and give-a-ways must be placed on the table and not behind or beside
- No signs may be taped or adhered to walls or floor of the exhibit hall
Federal Tax ID
Federal Tax ID# 31-0923041
Questions?
For more information or to discuss a specific sponsorship opportunity you do not see here, e-mail nyacep@nyacep.org
2024 Supporters
Abbott Point of Care
AstraZeneca
Envision Physician Services
Fisher & Paykel Healthcare
Integris Group
Mindray
Pfizer
Progressive Emergency Physicians (PEP)
Salix Pharmaceuticals
2024 Exhibitors
AbbVie
Air Methods
American College of Obstetricians and Gynecologists (ACOG) District ll
Augmedix
Bristol Myers Squibb Co
Chiesi USA, Inc.
Coronis Health
CSL Behring
LogixHealth
Northwell Health
Penumbra, Inc.
Pfizer Medical Affairs
Purdue Pharma L.P.
Rochester Regional Health
St. Lawrence Health, an affiliate of Rochester Regional Health
TEAMHealth
Twiage
Upstate New York Poison Center
US Acute Care Solutions
Vapotherm, Inc.
Ventra Health
WVU Medicine